Automation for Creative Agencies

Turn your agency's chaos into calm, connected systems.

Kasper Automation builds bespoke n8n workflows for creative and marketing agencies-so your team can focus on strategy and creative work, not manual operations.

Book a Discovery Call See Example Workflows

No pitch. Just possibilities.

Preview of Kasper Automation workflow demonstration

8-12 hours saved per week

Typical time recovered from onboarding, updates, and reporting.

Lead → kickoff in minutes

Automate handoffs so new work starts without copy-paste.

Fewer dropped balls

Ownership, reminders, and status updates run automatically.

Reporting runs on schedule

Dashboards and summaries delivered weekly-no spreadsheet chase.

The Problem

Why agencies feel stuck

Your team is talented. Your work is great. But behind the scenes, operations are held together with spreadsheets, Slack threads, and sheer willpower.

Too many tools, not enough flow

CRM, project management, chat, cloud storage, email-all disconnected. Information lives in silos, and your team plays human copy-paste machine.

Manual processes steal creative time

Onboarding clients, gathering briefs, compiling reports-hours each week spent on repetitive tasks that should happen automatically.

Work falls through the cracks

Missed follow-ups, lost assets, unclear status on deliverables. Without connected systems, things slip-and your reputation takes the hit.

Reporting takes hours every week

Pulling data from ad platforms, compiling performance summaries, formatting for clients-this isn't creative work, but it eats creative time.

Example Workflows

Automations built for agency life

These are real workflows we build for agencies-connecting the tools you already use into seamless, automated systems.

Popular with brand studios

Client Onboarding Flow

When a deal is marked "Won" in your CRM, automatically create the client folder structure in Google Drive, spin up a project in your PM tool with templated tasks, create a dedicated Slack channel, and notify the account team-all in seconds, not hours.

HubSpot Google Drive ClickUp Slack
Diagram showing automated client onboarding workflow from CRM to Drive, project management, and Slack
Essential for content agencies

Creative Brief Intake

Turn form submissions into structured tasks in your project management tool. Automatically route to the right team, extract key details, attach uploaded assets to the correct project folder, and ping the creative director-no manual triage required.

Typeform Notion Google Drive Slack
Diagram showing automated creative brief intake from form to tasks, storage, and notifications
Built for social media teams

Content Calendar Automation

Sync tasks, deadlines, and approval statuses between your content planning tool, project management system, and team calendars. When content moves to "Ready for Review," stakeholders get notified. When it's approved, it queues for publishing.

Airtable Asana Google Calendar Buffer
Diagram showing automated content calendar syncing tasks, calendars, and publishing queues
Performance marketing favorite

Campaign Reporting

Pull performance metrics from Meta Ads, Google Ads, and other platforms on a schedule. Compile them into a branded report or live dashboard. Send to stakeholders every Monday morning-without anyone touching a spreadsheet.

Meta Ads Google Ads Google Sheets Email
Diagram showing automated campaign reporting from ad platforms to dashboards and email delivery
Critical for fast-moving teams

Approval & Handoff Workflows

Automate the approval chain: notify reviewers when assets are ready, collect feedback in one place, track approval status, and trigger final deliveries to clients or distribution channels once approved-no more email chain archaeology.

Frame.io ClickUp Slack Dropbox
Diagram showing automated approval workflow from review to stakeholder notification and final delivery
The Solution

A clear path from chaos to calm

Every engagement follows a structured process-because good automation requires understanding before implementation.

01

Discovery & Audit

We map your current tools, workflows, and pain points to understand where automation will have the biggest impact.

02

Design & Blueprint

We propose a future-state system with clear diagrams, flow logic, and prioritized automations based on ROI.

03

Build in n8n

We implement your automations with proper error handling, logging, security considerations, and thorough testing.

04

Rollout & Training

We onboard your team with documentation, walkthroughs, and support materials so everyone knows how to use and maintain the system.

05

Iterate & Monitor

We adjust automations based on real usage, add new workflows as needs evolve, and keep everything running smoothly.

Timeline illustration showing five phases of automation implementation from discovery to ongoing iteration
Services

Engagement options for every stage

Whether you're exploring automation for the first time or ready to systematize your entire operation, there's a way to work together.

Automation Starter

Ideal for agencies of 5-15 people exploring automation

  • Workflow audit and opportunity mapping
  • 1-2 high-impact automations built
  • Basic documentation and handover
  • 30 days of post-launch support

Starting from £1,199

Get Started
Most Popular

Agency OS

Ideal for growing agencies of 10-30 people

  • Comprehensive workflow audit
  • Multiple automations across sales, delivery, and reporting
  • Full documentation and team training
  • 60 days of support and iteration
  • Priority response times

Starting from £3,499

Get Started

Ongoing Partner

Ideal for agencies wanting continuous automation support

  • Monthly automation development hours
  • Proactive monitoring and maintenance
  • Priority support and fast response
  • Quarterly automation reviews
  • Dedicated Slack channel

From £399/month

Get Started
n8n Specialists

Why we build with n8n

We're not generic "automation consultants." We're n8n specialists-opinionated about the platform because we've seen what it can do for agencies like yours.

Why n8n?

Open-source, flexible, and transparent. Unlike black-box platforms, n8n gives you full visibility into your automations. You own your workflows, your data stays under your control, and you're never locked in.

  • Complex multi-step workflows with conditional logic
  • Robust error handling and logging
  • Security-first approach and data considerations
  • Integration with 400+ apps and custom APIs
  • Collaboration with your internal technical team
Sophisticated node graph illustration representing complex n8n automation workflows
About Kasper

Built for agencies, by someone who gets it

Kasper Automation was founded with a simple thesis: creative and marketing agencies deserve automation systems designed for how they actually work-not generic enterprise solutions shoehorned into agency life.

We've seen the chaos firsthand. The missed handoffs. The hours lost to manual reporting. The talented people stuck doing data entry instead of creative work. And we've seen what happens when the right automations are in place: calmer teams, happier clients, and agencies that can actually scale.

Our Principles

Clarity over complexity

Automations should be understandable, not black boxes.

Reliability is non-negotiable

Your automations should work every time, without babysitting.

Partnership, not projects

We're here for the long haul, evolving with your agency.

Sustainable systems

We build automations your team can maintain and extend.

Kacper

Kacper

Founder & Lead Automation Architect

After years of building operations systems for agencies and in-house marketing teams, I founded Kasper Automation to bring specialist n8n expertise to the creative industry. When I'm not designing workflows, you'll find me exploring the latest in no-code tools and helping agencies reclaim their time.

Results

What agencies are saying

Don't take our word for it. Here's what happens when agencies get the right automations in place.

Artisan Enterprise Creative Ad Agency

From lead to launch-ready creative in days, not weeks.

We connected Meta Lead Ads, HubSpot, Slack, ClickUp, Google Drive, Gmail, Google Sheets, and Looker Studio with n8n-so every enquiry is qualified and routed automatically, every closed-won deal spins up a full campaign workspace, internal reviews move fast, and reporting stays current without manual updates.

Results:

  • 8-12 hours/week saved across ops + admin
  • Site-visit setup: ~30-45 mins → ~5-10 mins
  • Reporting: reduced to ~30 mins/week
Read the case study

The client onboarding automation alone was worth the investment. New projects used to take a day to set up across all our tools. Now it's instant, and nothing gets forgotten.

CW

Connor Whitfield

Founder, Brand & Digital Agency

Kasper understood our workflows immediately. They didn't try to change how we work-they just made it frictionless. Our team is calmer, and our clients notice the difference.

MV

Marisol Vega

Managing Partner, Performance Agency

FAQ

Common questions

Everything you need to know before we start automating your agency.

Still have questions? Let's talk
n8n integrates with 400+ apps out of the box, including all the tools agencies commonly use: HubSpot, Salesforce, ClickUp, Asana, Monday, Notion, Slack, Google Workspace, Dropbox, Meta Ads, Google Ads, Mailchimp, and many more. For tools without native integrations, we can connect via API or webhooks. If your agency uses it, we can almost certainly automate it.
An Automation Starter project typically takes 2-4 weeks from kickoff to launch. Agency OS engagements usually run 6-10 weeks depending on complexity. We'll give you a clear timeline during our discovery call based on your specific needs and the number of workflows involved.
That's actually ideal. We're not here to replace your tools-we're here to connect them. Most agencies already have good tools; they just aren't talking to each other. Our job is to create the bridges that make your existing stack work as a unified system.
Absolutely. Every project includes a support period (30 days for Starter, 60 days for Agency OS). For ongoing support and continuous automation development, our Ongoing Partner retainer is designed for agencies who want a dedicated automation resource on call.
Yes-and we love doing it. If you have in-house developers, we're happy to collaborate, share documentation, and even train your team on n8n best practices. Our goal is to build systems that your team can understand and extend, not create dependencies on us.
Projects start from £1,199 for Automation Starter and £3,499 for Agency OS. Exact pricing depends on the number of integrations, complexity of workflows, and level of documentation and training required. We'll provide a detailed quote after our discovery call.
That's what our discovery process is for. We'll help you identify the workflows that will have the biggest impact-usually a combination of time savings, error reduction, and team frustration relief. Most agencies find their biggest wins in client onboarding, reporting, and approval workflows.
n8n can be self-hosted, meaning your data never leaves your infrastructure if that's important to you. We configure all automations with security best practices: encrypted connections, proper authentication, and data handling that respects your clients' privacy requirements.
Get Started

Ready to reclaim your team's time?

Book a discovery call and we'll explore where automation can make the biggest impact for your agency. No pitch decks. No pressure. Just a conversation about possibilities.

What happens on a discovery call:

  • We learn about your agency and current workflows
  • We identify quick wins and high-impact opportunities
  • You get honest advice-even if we're not the right fit
  • 30 minutes, no obligation, no sales pressure

Prefer to schedule directly? Email hello@kasperautomation.com